Privacy Policy

1. Our Role

WeBookUp provides business-management software for prospects, customers, properties, jobs, scheduling, estimates, invoices, payments, communications, files, and automations. A customer organization generally decides how information it enters is used, with WeBookUp processing it on its behalf; WeBookUp decides the processing for its own accounts, subscriptions, website visitors, administration, security, and business operations.

2. Information We Collect

Provided information: contact and business details, credentials, workspace/team and role information, billing and transaction information, support and feedback, workspace content, and material submitted to Nova/AI features. Card details go directly to a payment processor, with WeBookUp receiving only limited transaction information.

Automatically collected information: IP address, browser/device/OS and identifiers, login and usage records, referring pages, approximate IP-derived location, errors/diagnostics/performance/security/audit data, and cookie information. We also receive information from integrations and other lawful sources.

3. How We Use Information

• Provide, operate, maintain, and improve the Services
• Administer accounts, workspaces, subscriptions, permissions, and integrations
• Process transactions and billing notices
• Provide support
• Enable user-configured workflows, automations, notifications, reporting, and communications
• Personalize and save preferences
• Monitor performance and diagnose errors
• Protect accounts, prevent fraud/misuse, enforce agreements, and maintain security
• Create aggregated or de-identified information
• Communicate about changes, security, support, features, and permitted products/promotions
• Comply with legal obligations

These general uses do not apply to Google Calendar data where they would conflict with Section 8.

4. AI and Automation Features

AI, machine learning, and automation, including Nova, deliver user-requested features such as content generation, workflow assistance, and document creation. Information intentionally submitted to an AI feature may be processed by supporting providers as needed to generate the requested output and operate, secure, and maintain the feature. Users should not submit sensitive or confidential information, or information they are not authorized to use, unless the feature is intended and approved for it. AI output may be incomplete or inaccurate and should be reviewed before being relied on. Google Calendar data is not provided to Nova or any other AI/machine-learning model.

5. How We Disclose Information

We disclose information to service providers; to a third-party service a user connects to; within a workspace under its roles/permissions; for legal and safety purposes; in connection with a business transaction, subject to applicable law and any additional consent required for Google user data; and with consent. Google Calendar data is not sold, shared with advertising platforms or data brokers, or used for advertising. WeBookUp does not sell, rent, or share mobile numbers, SMS opt-in information, or SMS consent information for third parties' or affiliates' marketing/promotional purposes (disclosure only to telecom/messaging and other service providers as necessary for SMS/communications, or as required/permitted by law).

6. Cookies, Analytics, and Similar Technologies

Cookies and similar technologies keep users signed in, remember preferences, protect the Services, understand usage, diagnose problems, and measure performance. Browser controls may block/delete cookies, but blocking essential cookies may impair the Services; non-essential cookie consent is requested where required by law.

7. Communications, SMS, and Marketing

Service, product-update, support, security, billing, and permitted promotional communications may be sent; promotional emails can be unsubscribed, while transactional/security/billing communications may continue. SMS may be sent to people who provided a mobile number and consented; messages may include service, appointment/scheduling, requested-update, account, or support communications. Consent is not a condition of purchase, frequency varies, message/data rates may apply, STOP opts out, HELP gives assistance, and the contact is [email protected]. Businesses using WeBookUp communications are responsible for obtaining required consent and complying with messaging, telecom, privacy, and marketing laws, carrier requirements, and connected providers' requirements. Google Calendar data is not used for marketing, advertising, retargeting, promotional communications, or SMS marketing.

8. Google Calendar Data

On voluntary connection, WeBookUp may access selected calendars' names/identifiers, event titles, descriptions, dates, times, locations, availability, status, attendee information, event identifiers/sync metadata, and authorization tokens. Use is only for user-facing calendar synchronization selected by the user (displaying selected events, creating events from WeBookUp, syncing updates/deletions, maintaining selected-calendar settings, preventing duplicates, and diagnosing sync errors). It is not used for advertising, marketing, creditworthiness, lending, data brokerage, or unrelated analytics/research; not sold; not transferred to Nova or another AI/ML model; and not used to create, train, improve, or personalize a generalized or user-specific AI/ML model. Infrastructure/integration providers process it only as needed to operate sync securely, with human access restricted except on specific user authorization for support, to investigate a security issue/abuse, or as required by law.

Users can disconnect in integration settings or remove WeBookUp in Google Account permissions; disconnecting stops future sync and removes the stored connection, calendar selections, and sync state, while previously imported events may remain. Retained synced events can be deleted where controls are available or by requesting deletion at [email protected] (subject to verification); limited information may be retained as required by law or reasonably necessary for security, fraud prevention, dispute resolution, or enforcing agreements. Removing WeBookUp from Google Account permissions is the most direct way to revoke Google authorization. Use/transfer of Google API information adheres to the Google API Services User Data Policy, including Limited Use requirements.

9. Data Retention

Information is retained only as long as reasonably necessary for the stated purposes, including providing the Services, maintaining business/transaction records, complying with legal obligations, resolving disputes, preventing fraud/abuse, and enforcing agreements. Periods vary by information type, customer instructions, account status, legal requirements, and operational needs; workspace content may remain until deleted by an authorized user, the customer requests deletion, or the retention period expires; backups may remain briefly before being overwritten/deleted. Google Calendar data is also subject to Section 8.

10. Data Security

Reasonable administrative, technical, and organizational safeguards are used, which may include access controls, authentication, encryption in transit, logging, monitoring, and protections for credentials and authorization tokens. No service or transmission/storage method is completely secure; users must protect credential confidentiality and permissions and promptly report suspected unauthorized access.

11. Your Privacy Choices and Rights

Depending on state of residence and applicable law, rights may include confirming whether personal information is processed; access to or a copy of certain personal information; correction; deletion; portability; opting out of certain targeted advertising, sale, sharing, or profiling, if applicable; and restricting/limiting certain uses of sensitive personal information, if applicable. WeBookUp does not discriminate for exercising applicable rights. Requests go to [email protected] with subject “Privacy Request,” with identity/authority verification. If a WeBookUp customer controls the information, WeBookUp may direct the requester to that customer or assist it; authorized agents may submit requests where permitted, subject to verification. Some rights apply only when legal thresholds/requirements are met; requests may be denied/limited where permitted by law, and a decision may be appealed by replying or emailing [email protected] with subject “Privacy Appeal.”

12. Children's Privacy

The Services are for businesses and are not directed to children under 13; WeBookUp does not knowingly collect personal information directly from children under 13. Suspected direct provision by a child should be reported to [email protected]. Customers are responsible for having a lawful basis/appropriate authorization before entering information about minors into a workspace.

13. Third-Party Services and Links

The Services may link to or integrate with third-party services with their own privacy practices/terms; this policy does not govern a third party's independent collection/use.

14. United States Processing

The Services are currently offered in the United States; information may be processed/stored in the United States and other locations where service providers operate, subject to applicable safeguards/legal requirements.

15. Changes to This Privacy Policy

The policy may be updated for changes to the Services, practices, or legal requirements; the revised policy is posted with a new “Last Updated” date, with additional notice/consent before a material change where required by law.

16. Contact Us

WeBookUp Technologies LLC, Michigan, United States · Email: [email protected]

© 2026 WeBookUp.